Evidence reports you can share
Turn your documents into a clear, verifiable evidence report.
Upload your emails, letters, screenshots and documents. Get back a plain-language report with a timeline, the key facts, conflicting accounts and open questions, every point linked to the file it came from.
PDF · DOCX · TXT · JPG · PNG. Pay per report, no subscription.
What do you need help with?
Pick the situation closest to yours to see what a report can show, what it cannot decide, and which documents to gather first.
Landlord repair disputes
Organise repair reports, photos and correspondence into a dated record you can point to.
Tenancy disputes
Bring together notices, emails and letters from a tenancy disagreement into one clear timeline.
Deposit deductions
Line up check-in reports, photos and messages to challenge disputed deposit deductions.
Consumer complaints
Turn order confirmations, receipts and support chats into one clear complaint record.
Insurance claims
Pull correspondence, photos and assessor reports into one dated claim timeline.
Workplace grievances
Turn emails, meeting notes and messages into a factual timeline for a grievance process.
Contractor disputes
Line up quotes, invoices, photos and messages from a building or trade dispute.
Supplier disputes
Organise purchase orders, invoices and emails from a business-to-business dispute.
Ombudsman complaints
Prepare a clear, dated timeline of your complaint history before escalating to an ombudsman scheme.
Travel claims
Bring together bookings, cancellation emails and receipts from a travel dispute.
Warranty disputes
Organise proof of purchase, repair correspondence and photos from a warranty dispute.
How a report is produced
- 01
Upload your documents
Add up to 20 files: emails, letters, screenshots, photos of paperwork or scans. Each one is checked and fingerprinted as it arrives.
- 02
The documents are read and indexed
Text is extracted, including from scans and screenshots, indexed by file and page, then organised into facts, dates, a timeline, conflicting accounts and open questions. Every quote is checked back against the source.
- 03
You get the report and a verification link
Download the PDF and share a link that lets anyone confirm the file they hold is the one that was issued.
What you get
Practical guides
Free, step-by-step help with gathering and organising your paperwork, whether or not you order a report.
How to organise evidence for a complaint
To organise evidence for a complaint, collect every relevant document, message and photo in one place, label each file with a date and short description, arrange them in date order, and write a short summary that states what happened and what you want to happen next. Keep your original files untouched and work from copies. This makes it far easier for the person handling your complaint to follow what occurred and respond to the actual points you have raised.
How to create an evidence timeline
To create an evidence timeline, extract the date of every document and event you hold, list them in a single chronological table with a short description and the source file for each entry, and check for gaps or conflicting dates before you rely on it. A good timeline shows what happened, in what order, without interpretation or opinion. It is one of the clearest ways to communicate a dispute to someone who was not there.
How to organise emails for a dispute
To organise emails for a dispute, search your inbox for every relevant thread using sender names, keywords and date ranges, export or save each one as a dated file, and build a short index that notes what each email establishes. Avoid relying on forwarding entire threads, since that buries the key messages among greetings and signatures. A well-organised email trail lets you show exactly what was said, by whom, and when.
How to document a landlord repair problem
To document a landlord repair problem, record the date you first noticed and reported the issue, keep every message you send or receive about it, take dated photographs or video of the problem, and log any follow-up contact and its outcome. Keep this record updated as the situation develops rather than reconstructing it afterwards. A clear, dated record makes it far easier to show a landlord, agent, or ombudsman what happened and when.
Pay per report
Price depends on how much material there is to read. No subscription.
£4.99
- Up to 20 files
- Around 15 pages of source material
- Report document and verification record included
£9.99
- Up to 20 files
- Around 50 pages of source material
- Report document and verification record included
£19.99
- Up to 20 files
- Around 150 pages of source material
- Report document and verification record included
Common questions
What is TraceFolio?
TraceFolio is a service that turns a set of documents into an organised, source-cited evidence report, including a timeline, key facts and a list of contradictions or gaps.
You upload your documents, TraceFolio processes them in the background, and you receive a downloadable PDF report together with a verification record.
What documents can I upload?
You can upload PDFs, Word documents (DOCX), plain text files (TXT) and images such as PNG or JPG screenshots and scans.
Up to 20 files can be included in a single report.
Does TraceFolio decide who is telling the truth?
No. TraceFolio does not decide which account is true or assign blame.
It sets out what each document says and how the documents relate to one another, with sources cited, so you or another reader can reach your own conclusions.
Is TraceFolio legal advice?
No. TraceFolio is not legal advice and is not a substitute for a qualified professional.
It organises and summarises evidence you provide; it does not tell you what your legal rights are or what action to take.
How long are source documents kept?
Source documents are deleted 24 hours after processing is complete.
What does verification prove?
Verification proves that the delivered PDF is cryptographically linked to the recorded evidence manifest, the processing metadata and the exact report file that was generated.
In other words, it confirms the report you have is the one that was actually produced and has not been altered since.